Managing sensitive data across different teams can be a challenging and complex task. At Metomic, we understand the importance of having visibility and control over who has access to what data within your organisation. That’s why we’re excited to introduce our latest feature: the integration of Google User Groups with Metomic. This new capability allows you to connect your Google Groups to Metomic, enabling you to see which groups have access to various types of sensitive content within your SaaS products and manage these access levels effectively.

The Power of Google Groups

Google Groups is a powerful tool widely used in organisations to streamline communication and collaboration. Google Groups allows the creation of groups with a unique email address, comprising a collection of members. This functionality makes it easier for teams to communicate, share resources, and collaborate on projects.

The Importance of DLP for Managing Access in Google Groups

Implementing Data Loss Prevention (DLP) for Google and making the most out of it by using Google User Groups is crucial for ensuring that different departments within an organisation have the appropriate access to sensitive information. As teams such as finance, marketing, and product development use Google Groups for collaboration, DLP helps to manage and enforce access controls based on departmental needs.

This ensures that sensitive data, like customer credit card information, is only accessible to those who require it for their specific roles, preventing unauthorised access and potential data breaches. DLP provides the necessary oversight and control to maintain data security and compliance across diverse teams within your organisation.

Empower Your Data Management with Clear Group Insights

Visibility into data access is crucial for any organisation. Customers care about knowing which departments and teams are creating, updating, and accessing sensitive data within their SaaS products. With Metomic's integration of Google User Groups, you gain crucial visibility into which groups create high-risk public files.

For example, consider a scenario where your finance team needs access to customer credit card information for billing purposes. Clearly, your product development team does not need, and should not have, access to this sensitive data. With Metomic’s Google Drive integration, you can easily see which groups have access to this information and adjust permissions accordingly. This capability allows you to tailor access controls to fit your organisation’s specific needs, ensuring that sensitive data is only accessible to those who require it for their job functions.

By connecting your Google Groups to Metomic, you can create and enforce Workflows that govern data access. This integration simplifies the process of managing permissions, allowing you to set up and modify access controls with ease. Whether you need to grant the finance team access to financial data or restrict sensitive customer information from the marketing team, Metomic provides the tools to do so effectively.

Empower Employees to Protect Sensitive Data

We believe in not only providing robust data management tools but also in empowering your employees to make informed decisions. Metomic also includes automated employee notifications, which educate users about the importance of data security and appropriate sharing practices.

By informing employees that they should not share sensitive information with other departments unless there is a valid justification, Metomic helps your organisation foster a culture of responsibility and awareness. These notifications can be automated, ensuring that every user is continuously reminded of their role in protecting your organisation's data. This proactive approach helps prevent unnecessary exposure and ease the workload of security teams.