Notion’s many capabilities make it a great choice for companies who want to help their teams collaborate quickly and efficiently.
Their newest public-page sharing control feature can help you to set limits on how long a page is in the public domain, giving you more opportunities to tighten security measures around your Notion workspace.
Notion has recently brought in new expiration controls that help you to set time limits on public pages. For instance, if you need to share a brief with a PR agency or a contractor needs to understand the vision of the company, but only for a limited time.
This new feature is currently only available on paid plans.
As easy as it is to collaborate with others on Notion, there’s also the issue of people getting their hands on information you might not want them to see.
But the new expiry controls help you to set Notion pages to expire at any given time so that they won’t live forever in the public eye.
It makes it easier to work with contractors, agencies and freelancers, while protecting company information.
Anyone who has the link to the page will see a note at the top which highlights the expiry date so everyone is aware how long they’ll have access to it.
When you’re sharing a public page on Notion, select ‘Share to web’.
From here, you should see an option called ‘Link expires’ with a dropdown menu. Choose when you’d like public sharing to stop - whether it’s an hour, a day, or a custom date you’d like to input yourself.
Setting any Notion page public can be a risk, especially if you’ve got sensitive company information in there somewhere.
However, setting the expiry date as soon as you share the page can minimise the risk of your data floating around in the ether, open to anyone who might stumble across it or deliberately tap into it.
Think about the risks associated with sharing your page and decide whether you’ll need to limit access to an hour or whether you’ll be able to share it for a longer period of time.
Using helpful new Notion features like this one in conjunction with tools like Metomic can help you add an extra layer of protection for your sensitive data.
Bringing Metomic into your security team can help you detect sensitive information, and take steps to remediate or redact it immediately.
Take a look at how we’ve helped TravelPerk tighten their security controls.