Key points:

• Notion introduced new expiry rules for public pages. This allows users to set time limits on how long a page is accessible publicly.
• This feature is particularly useful for businesses that collaborate with external parties like contractors or PR agencies on sensitive information. With expiry rules, businesses can grant temporary access without exposing information indefinitely.
• To use expiry rules, users can select "Share to web" and choose an expiration time from the "Link expires" dropdown menu. It is recommended to set an expiry date as soon as a page is shared to minimise data exposure.

Notion’s many capabilities make it a great choice for companies who want to help their teams collaborate quickly and efficiently. 

Their newest public-page sharing control feature can help you to set limits on how long a page is in the public domain, giving you more opportunities to tighten security measures around your Notion workspace. 

What are Notion’s new expiry rules?

Notion has recently brought in new expiration controls that help you to set time limits on public pages. For instance, if you need to share a brief with a PR agency or a contractor needs to understand the vision of the company, but only for a limited time. 

This new feature is currently only available on paid plans. 

How can this help businesses? 

As easy as it is to collaborate with others on Notion, there’s also the issue of people getting their hands on information you might not want them to see. 

But the new expiry controls help you to set Notion pages to expire at any given time so that they won’t live forever in the public eye. 

It makes it easier to work with contractors, agencies and freelancers, while protecting company information. 

Anyone who has the link to the page will see a note at the top which highlights the expiry date so everyone is aware how long they’ll have access to it. 

How to use Notion’s auto-expiring public pages 

When you’re sharing a public page on Notion, select ‘Share to web’.

From here, you should see an option called ‘Link expires’ with a dropdown menu. Choose when you’d like public sharing to stop - whether it’s an hour, a day, or a custom date you’d like to input yourself.

How to get the most out of Notion’s auto-expiry controls 

Setting any Notion page public can be a risk, especially if you’ve got sensitive company information in there somewhere. 

However, setting the expiry date as soon as you share the page can minimise the risk of your data floating around in the ether, open to anyone who might stumble across it or deliberately tap into it. 

Think about the risks associated with sharing your page and decide whether you’ll need to limit access to an hour or whether you’ll be able to share it for a longer period of time. 

Protect your sensitive data in Notion 

Using helpful new Notion features with a DLP tool for Notion can help you add an extra layer of protection for your sensitive data. 

Bringing Metomic into your security team can help you detect sensitive information, and take steps to remediate or redact it immediately.