Key points:

• The complexity of healthcare data poses challenges for effective management and security.
• Compliance with regulations like HIPAA and GDPR adds further complications to healthcare data security efforts.
• Rapid technological advancements require healthcare organisations to continuously adapt their security measures.
• Data security platforms like Metomic empower healthcare institutions to strengthen their data security posture by efficiently managing, monitoring, and classifying sensitive information.

With the exponential growth of digital healthcare records, the need for vigorous data security measures has never been more critical. 

As healthcare organisations increasingly rely on digital platforms to store and manage patient information, the risk of data breaches and cyber attacks continues to escalate. 

Understanding the importance of data security in healthcare and implementing proactive measures is essential to safeguarding sensitive patient data and preserving the integrity of healthcare systems.

This comprehensive guide aims to delve into the complexities of healthcare data security, highlighting key risks, healthcare regulatory requirements, and best practices to manage these threats effectively.

By prioritising healthcare data security, organisations can uphold patient trust, mitigate risks, and ensure the confidentiality, integrity, and availability of sensitive healthcare information.

The importance of understanding healthcare data security 

Healthcare data security encompasses the practices and technologies implemented to safeguard patient information from unauthorised access, disclosure, alteration, or destruction. 

It involves protecting electronic health records, medical histories, diagnostic reports, and other sensitive data generated and stored within healthcare systems. Ensuring the security of healthcare data is paramount due to its sensitive nature and potential consequences of breaches. 

According to HIPAA, between 2013 and 2023, reported healthcare data breaches in the US surged from 277 to 725 incidents. Such breaches can lead to identity theft, financial fraud, reputational damage to healthcare providers, and can compromise patient care.

Healthcare organisations must adopt comprehensive security measures, including encryption, access controls, and regular risk assessments, to mitigate these risks effectively. 

💻Webinar: The Importance of Data Security in Healthcare Settings

In this webinar, we caught up with Numan's Chief Medical Strategy Officer Sam Shah & Modern Health's Staff Security Engineer Michael Ivey.

The topics they discuss include:

✅ How can healthcare organisations make data security a top priority?

✅ Why healthcare organisations should be using a data-centric approach in 2023

✅ Why it's vital that you make your employees aware of your security policies & build your human firewall

✅ Why now is the right time to secure your data, particularly with the rise of AI

7 Key risks and threats to healthcare data 

Healthcare organisations face a myriad of threats to the security of their data, so understanding them is crucial for implementing effective security measures. 

Here are some of the most significant risks:

1. Cyber attacks

With advancements in technology, cyber attacks like ransomware, malware, and phishing continue to evolve, posing a significant threat to healthcare data security. According to recent studies, 88% of surveyed healthcare organisations experienced at least one cyberattack in the past year. 

2. Insider threats

Employees or other insiders with access to sensitive information can compromise data security, and accounts for a surprisingly high 43% of breaches. 

Around half of that number does so maliciously. They may be opportunists looking to make money selling sensitive data, or disgruntled employees looking to hurt, punish or embarrass the organisation. 

3. Data breaches

Unauthorised access to patient records or other sensitive data can result in data breaches, leading to financial loss and reputational damage.

4. Regulatory non-compliance

Failure to comply with regulations such as HIPAA or GDPR can result in hefty fines and legal consequences.

5. Legacy systems 

Outdated or unsupported systems may have vulnerabilities that expose healthcare data to risks.

6. Third-party risks 

Data shared with third-party vendors or partners may be at risk if adequate security measures are not in place.

7. Human error 

This is by far and away the biggest cause of data breaches, with research showing that 88% of all data breaches can be attributed to mistakes made by employees, such as sending sensitive information to the wrong recipient.

Understanding and mitigating these risks is essential for safeguarding healthcare data and maintaining patient trust.

📝Report: Healthcare Data Crisis - Uncovering the Alarming Gaps in Data Security and Compliance

In our Healthcare Data Crisis report, we share new data - gathered through our platform - that highlights how insecure file-sharing practices are exposing large amounts of sensitive data.

You’ll discover:

• The critical security gaps in healthcare organizations’ file-sharing practice, including the fact that 25% of publicly shared files in healthcare organizations contain Personally IdentifiableInformation (PII). 

• The common file-sharing mistakes being made by healthcare employees that are bringing about these security risks.
• How a Data Loss Prevention solution like Metomic can pinpoint where sensitive data is located and who has access to it, and automate the necessary actions to safeguard any exposed data.

Challenges in protecting healthcare data 

Healthcare data security presents unique challenges for security teams, and managing the complexities of healthcare data adds layers of difficulty to an already complicated IT landscape. 

Furthermore, the consequences of a breach can be devastating, with the average cost of a healthcare data breach surpassing that of all other industries, at $10.93 million.

Key challenges include:

• Complexity of healthcare data: Healthcare data often includes a wide range of sensitive information, from medical records right up to insurance details, making it complex to manage and secure effectively.
• Compliance requirements: Healthcare organisations have to comply with stringent regulatory requirements such as HIPAA and GDPR, adding layers of complexity to data security efforts.
• Technological advancements: Rapid advancements in technology bring both opportunities and challenges - for example, AI chatbots are making it harder to spot phishing emails - as healthcare organisations struggle to keep pace with evolving threats and security measures. 
• Insider threats: Insider threats and risks, whether intentional or unintentional, pose significant risks to healthcare data security. Employees may inadvertently compromise data security through negligence or malicious intent.

Navigating these challenges requires a comprehensive approach to healthcare data security, incorporating robust technological solutions, stringent policies and procedures, and ongoing staff training and awareness programmes.

Staying ahead of emerging trends and threats 

With 560,000 new pieces of malware being detected every day, healthcare organisations must remain vigilant against emerging cybersecurity threats. 

To effectively protect sensitive patient data against constantly evolving cyber threats, organisations should adopt these proactive measures:

1. Continuous education: Providing ongoing training and education to staff about emerging threats and best practices in data security can help mitigate risks.
2. Investment in technology: Adopting advanced security technologies, such as AI-powered threat detection and encryption tools, can enhance protection against evolving threats.
3. Regular risk assessments: Conducting frequent risk assessments helps identify vulnerabilities and weaknesses in security protocols, allowing organisations to address them promptly.
4. Collaboration and information sharing: Engaging with industry peers and sharing information about emerging threats can provide valuable insights and help organisations stay informed.
5. Monitoring and detection: Implementing robust monitoring systems to detect suspicious activities and potential breaches in real-time can enable swift response and mitigation efforts.

By staying ahead of the curve and deploying the latest technologies and strategies, healthcare organisations can better protect their data from emerging threats. 

Regulatory compliance in healthcare data security 

Ensuring adherence to regulatory standards and compliance guidelines is crucial for healthcare organisations to uphold patient confidentiality and avoid costly penalties. 

In the UK and US, key regulations for healthcare organisations such as GDPR and HIPAA govern data protection practices. 

According to these regulations, non-compliance can result in significant fines. For instance, the UK GDPR and DPA 2018 impose fines of up to £17.5 million or 4% of annual global turnover, for infringements.

To maintain compliance, organisations must:

• Understand regulatory requirements: Familiarise themselves with the specific provisions of GDPR, HIPAA, and other relevant regulations to ensure adherence.
• Implement appropriate safeguards: Deploy encryption, access controls, and other security measures outlined in regulatory guidelines to protect patient data.
• Conduct regular audits: Perform routine audits and assessments to identify any gaps in compliance and address them promptly.
• Stay updated: Stay up-to-date with any changes or updates to healthcare regulatory requirements and adjust policies and procedures accordingly.

By prioritising regulatory compliance, healthcare organisations can mitigate legal risks and safeguard patient data effectively.

Best practices for securing and protecting healthcare data 

By adhering to industry best practices around the usage and storage of data, healthcare organisations can mitigate risks and ensure compliance with regulatory standards.

Here are some key strategies for enhancing data security:

1. Encryption

Encrypting data at rest and in transit can prevent unauthorised access, and is an effective measure for protecting data. Studies show that 42% of companies encrypt customer data.

2. Access controls

Implement stringent access controls to restrict data access to authorised personnel only. This helps prevent unauthorised individuals from accessing sensitive information.

3. Regular risk assessments

Conducting regular risk assessments allows organisations to identify potential vulnerabilities and address them proactively,helping mitigate security risks effectively.

4. Employee training

Provide comprehensive training to employees on security best practices and the importance of data protection. Employees trained in how to spot scams are better equipped to recognise and respond to security threats.

5. Incident response plan

Develop and implement a comprehensive incident response plan to take the sting out of potential security breaches. A well-defined plan lets you detect, contain, and fix security incidents in a timely manner.

6. Data backup

Regularly back up healthcare data to ensure its availability in case of data loss or corruption. Secure offsite backups are essential for disaster recovery and business continuity.

7. File access management

Shockingly, studies reveal that 53% of businesses left over 1,000 important files and folders available to all staff. With this in mind, you should ensure proper file access management to restrict access to sensitive files and folders. 

By incorporating these best practices into their security protocols, healthcare organisations can enhance data protection and minimise the risk of data breaches.

How can Metomic help?

Metomic offers solutions designed to address the specific data security and compliance needs of healthcare organisations, ensuring the effective management and protection of patient data in accordance with industry regulations.

1. Tailored solution

Metomic offers a customisable data security and compliance solution, specifically designed to meet the unique needs of healthcare organisations, ensuring that patient data is effectively managed and protected according to industry regulations.

2. Streamlined compliance 

With Metomic's platform, healthcare organisations can streamline their compliance efforts with regulations such as GDPR and HIPAA. Metomic's tools facilitate data access controls and monitoring, enabling organisations to ensure compliance with ease.

3. Data discovery and management

Metomic's platform offers comprehensive protection for healthcare data through features such as data discovery, classification, and monitoring. This ensures that sensitive information is identified, managed, and monitored effectively, reducing the risk of data breaches and regulatory violations.

Metomic empowers healthcare institutions to strengthen their data security posture by efficiently managing, monitoring, and classifying sensitive information.

You can't protect patient data properly if you can't see it or don't know where it is.

Book a Personalised Demo

‍Book your personalised demo with one of our security experts and discover how Metomic can give you visibility over sensitive healthcare data stored across your SaaS, cloud and GenAI ecosystems.